Administrative Assistant Resume Examples for 2024

The Administrative Assistant Resume Guide for 2024

Here are our most important resume guidelines we recommend all job seekers follow for a significantly better shot at getting invited for an interview.

Here’s what we’re going to cover in this guide:

How to properly format your resume for success in 2024
How to talk about your work experience and personal projects
How to create a competitive skills section
How to customize your resume for each job you apply to

Formatting an Administrative Assistant Resume

Reverse chronological structure: Recent experience first

Reverse chronological resume is the most popular which almost all job seekers should be using. This format means listing out the most recent and relevant things first. It starts with the most recent timeline and you work your way backward, e.g. the latest job position comes first in your work experience section, not the oldest. Structuring your resume this way makes your career timeline more established.

Administrative Assistant Resume Length

Stick to 1 page.

Most Business Specialists have found that their best shot at landing an offer is by having a one or two-page resume. This includes a collection of sections that cover relevant past experiences. Your resume should be no longer than three pages. The risk of going beyond two pages is including irrelevant content that could distract from your qualifications.

Avoid Common Administrative Assistant Resume Format Mistakes

1) Resumes must include as much content as possible.

2) Uniform and labeled section headers

When it comes to creating an ATS-optimized resume, it’s good to know how it will be read by the software. Like most human readers, the ATS will read from left to right and top to bottom.

3) Minimal white-space

9 Expert Business Resumes Examples To Use For Business Related Jobs(Including Writing Tips)

Key Sections for an Administrative Assistant Resume

A Tailored Resume Summary

In a competitive field like Administrative Assistant, hiring managers sometimes review hundreds of applications for a single position. Writing a resume that stands out is difficult, so solve that problem by including a compelling introduction for your resume. Begin your resume with a resume objective, which is a 2–3 sentence paragraph about your job-relevant skills and career goals.

Administrative Assistant with 4 years of experience in Email , HTML . Ability to work efficiently and effectively on a team to achieve departmental and organization goals. Proven ability to analyze and solve business issues. Also provided data analysis and reporting to senior management.

Administrative Assistant with 5 years of experience in Email, Customer Service, and Data Entry. Proven experience in managing complex projects, scheduling meetings, and working with customer service teams to resolve issues. Passionate about the arts and experience in running arts and culture events. Applying for a position in an organization involved in the arts.

Administrative assistant with more than 4 years of experience in presentations and word processing. Expertise in creating high-quality written work and presentations within tight deadlines. Capable of composing high-quality written work within tight deadlines. Skilled in planning, organizing, and prioritizing work.

You can read more about how to create a resume summary with artificial intelligence here.

Your Relevant Professional Experience

Employers will want to know what you’ve done in your previous job position to get insight into your skills and expertise. Knowing what you’re familiar with will help them make a decision and to see if you’re more of a good fit compared to the other applicants.

However, you should also be including any positive results you’ve accomplished.

Business Certifications

Emphasize your credentials. Include mention of all Important Skills for Business Jobs, Microsoft office Specialist Master Certification(MOS), Word 2010 Certification, Microsoft Office Specialist: Expert(Office 365 and Office 2019), Certified Data Management Professional - Data management(CDP-DM), Certified Clinical Medical Assistant(NHA) or other Business methods or processes.

Skills for an Administrative Assistant Resume

We suggest adding the categorized skills section at the end of your resume. Be sure to include those that are specifically mentioned in the job ad; these are the most important “keywords” that will help rank your resume highly when it is scanned by an automated applicant tracking system during its first round of review.

Hard skills usually include transferable abilities with software, tools and or other professional resources. But don’t forget to include soft skills like teamwork and communication skills, which are necessary to coordinate with an agency, designers, marketing people, business owners and clients.

Here are more key hard and soft skills that look great on an Administrative Assistant resume:

Hard skills to consider

Business programs: Customer Service, Email, MS Office 365 and Office 2019, Phone Etiquette, Data Entry, Phone calls, Office Procedures, Travel Arrangements, Word Processing, Scheduling meetings, Purchase orders, Client Service
Industry credentials: Microsoft office Specialist Master Certification(MOS), Word 2010 Certification, Microsoft Office Specialist: Expert(Office 365 and Office 2019), Certified Data Management Professional - Data management(CDP-DM), Certified Clinical Medical Assistant(NHA)

Soft skills to consider

Communication
Kind and Respectful
Time Management
Trustworthy
Courageous
Self-Control
Confident
Humorous

Business Resume Content

Using Metrics to Quantify Experiences

Don’t simply fill your resume with lists of your Administrative Assistant job responsibilities. To impress the hiring manager, put your experience in context with specific examples and hard numbers that prove you’re an accomplished Business Specialist.

Describe how you accomplished something from your previous corporate role. Showcasing the achievements that took place as a result of your contribution will keep the reader engaged. It’s also effective in creating a strong impression and demonstrating your level of ability by highlighting the impact you’ve made.

Without any evidence, it’s hard to trust everything that someone might say. Be factual and take an objective approach. Numbers, figures, and statistics are your best friend. These will make your statements and points a lot more credible.

Optimizing Resume Content with Business Keywords

How to tailor your resume to a job. Many hiring managers use applicant tracking systems (ATS) to filter applications based on resume keywords they write in their job ads. The more Administrative Assistant –related keywords you can use, the higher the chances your resume gets past the ATS and onto the hiring manager’s shortlist of applications.

The ATS keyword research process doesn’t have to be difficult. In fact, it’s a straightforward process if you’re doing it with Rezi. Our AI Keyword Targeting feature allows you to upload a job description and instantly see which keywords should be included in your resume's content.

Instantly Generate Administrative Assistant Resume Content

Job seekers can now use AI to create the perfect application with minimal effort. How long does it take to make a resume writes tailored content instantly and prevents writer’s block completely. It’s that simple yet highly effective in helping you get more job offers and interviews faster.

All you need to do is enter a few details such as:

Name
Industry
Experience level

Learn more about Rezi AI Resume Writer here

Include an Administrative Assistant Cover Letter

Many job seekers today overlook the importance of a cover letter. The significant impact it can leave on your recruiters will play its part in the decisive moment for whether you’re going to get hired or not.

To put it simply, cover letters can be your gateway to improving your overall job application and a higher chance of getting the job.

Unless your resume is absolutely perfect with no flaws, why settle for less? A cover letter can greatly increase your odds of getting hired for the company you want to work for, even if it’s a competitive job posting.

Learn more about Rezi AI Cover Letter Builder here

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Content-focused formatting

ATS resume templates for a modern resume

Professional, clean, effective. These templates get your message across, no matter your industry or experience level.

Standard Format

Ultimate readability and well-organized layout. Highlights what matters the most. A safe pick for all jobs across all industries.

Recommended:

Use this template

Simple Format

Negative space gives readers breathing room and guides their eyes to where you want them to go. Simplicity = sophistication.

Recommended:

Use this template

Basic Format

A design familiar for recruiters and hiring managers. Good for corporate positions where you’ll need to paint within the lines.

Recommended:

Use this template

Minimalist Format

Maximizes page space for dense information. Ideal for seasoned professionals with a lot to say in a limited area.

Recommended:

Use this template

Tagline

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Rezi is an awesome AI-based resume builder that includes templates to help you design a resume that is sure to check the boxes when it comes to applicant tracking systems. This is a great jumping off point to kickstart a new resume.

Ashley Stahl

Career Contributor

Total Users (this is annoying to update)

3,048,417

Interview Rate

62.18%

Avg. User Review

8.23/10

I uploaded my application to various websites like Indeed, LinkedIn, places like that, and I was not getting anything that was in the field that I wanted to be in. I put my information in rezi, and I was able to reorganize my experiences and come up with better bullet points for some of my volunteer experiences that were in that field. And now in the past week I've had like five interviews, and I was able to secure a part time job doing something in that field.

Carlyle

For some reason, I struggled a lot with choosing a format for my resume, and then managing that format when I wanted to make updates. With Rezi, I was able to simply input data, check out the preview, and know that it will be formatted correctly when I export the resume to Word. Rezi made it super easy to refine and iterate on my resume. There are alot of options for resume writing, and if you are reading this on the fence about whether to try Rezi, just do it. A simple, fast, well-designed resume tool.

illMattik7

Just what I was looking for

Rezi is now the only place I edit my resume (I've ditched the Word doc I used to use), and I honestly believe that using Rezi has allowed me to create a much better resume than I would have on my own. I intend to keep using it and experimenting more with the AI generation for customizing the resume to different jobs.

oktux

Very good resume editor!

Some difficulties that I faced when creating a resume, initially was formatting. Another feature that I've actually found myself using more often than I expected was the professional resume reviews. Other options that I tried in the past, some like, free alternatives. Some of them wouldn't let you say your resume or came with some unexpected strings, but Rezi is super upfront and continues to improve over time. I've recommended Rezi to several of my friends and colleagues who will continue to do so. I just love this product so much.

Ricky M.

Not a paid promo. I've been looking for a change of jobs for almost a year. Got a few calls, but nothing what I wanted. Updated my CV through Rezi, the second call I got was from an MNC and something I was looking forward to. And here I am, completing my second month at the new place. I checked with my HR how she found me - it was through the Rezi cv (I had to check because I used to apply with my old CVs as well)Thank you, Rezi. Thank you, Jacob! Yes the UI, formatting, keyword suggestions etc are all great but the best of all - dedicated customer service.

anonymousknot

Rezi worked like a charm.

... I created a few primary versions of my resume and then would copy them and use Rezi to suggest content for each job description. Rezi was helpful by comparing my resume to the job description and making suggestions for extra keywords. Using Rezi for this instead of doing it myself reduced my time per application from 1-2 hours down to 15 minutes. The response I got from applications with targeted resumes and cover letters using Rezi was high.

Kixxx

My experience with Rezi during a job search.

Rezi has been instrumental in a job search I've participated in in two specific instances. Number one, as my own personal resume customization tool. Searching through thousands of different job descriptions as an MBA student, Rezi really helped me reinforce my resume or customize my resume for the job descriptions I thought were most important. And was a great support tool on top of what I already received as a part of a full time MBA program.

Chris C.

UI: Firstly, the UI is a breeze. It's real fun to use, and what I like most is the fact that the application divides your resume into different sections, and you get to work on each section at a time. Psychologically, this helps you alleviate anxiety and just work on one thing at a time.
‍Formatting: Trying to format your resume on Google Docs or MS Word or even Latex can be a hassle more often than not. REZI.AI does your formatting like a charm. There's a handful of nifty features like the auto-tune (which automatically adjusts stuff), borders, accent colors and others.
‍ATS Scoring: This is perhaps the USP of REZI. You can target a resume for a job description and view the score corresponding to that particular application.

Chillella

Very Reliable Resume Editor

I've used many different resume building webistes, all of them ended up wanting more and more money. Rezi on the otherhand has the lifetime option which allows a good taste of what it could do. But overall it is nice and clear what I am supposed to do and love the PDF download option. Not many templates but they are all simple and to the point. Thank you for creating and offering this as a service!

ButterflyNext4739

Rezi is my favorite Resume creator website!!

Support

Frequently Asked Questions (FAQs)

Why would I use an AI resume maker?

An AI resume maker helps you build a resume perfectly fit for the job you want. Top-notch AI resume builders are designed to speak the language hiring managers are looking for, increasing your chances of standing out in the crowd. It aligns your skills and experience with the job description effectively.

What’s the best way to use an AI resume builder?

To get the most out of an AI resume builder, either start from scratch or upload your current resume. Fill in as much detail as possible about your career and skills, and upload the job description you’re targeting. This personalization allows the AI to build a unique and tailored resume that’s bound to catch potential employers' attention.

Aren’t all resumes written with AI super similar?

AI-generated resumes can seem similar if you're not giving personalized inputs or if you're using basic prompts. Provide specific details about your work experience and target the job you’re eyeing. Use specialized AI tools instead of general chatbots to avoid robotic-sounding resumes and to ensure individual creativity.

Will employers know I used AI to write a resume?

Employers might think you used AI, but that’s rarely an issue. What they really care about is getting a well-written resume that showcases your skills and experiences accurately. A top-notch resume tailored to their needs will speak volumes more than worrying about AI involvement.

What is the best AI resume builder?

The best AI resume builder isn’t one-size-fits-all, it depends on your needs. In 2024, the most popular is Rezi.

Can I use AI to optimize an existing resume?

Yes, using AI to optimize your current resume is highly effective. You just need to upload your resume, share details about your career goals and the job you want, and let the AI refine everything to elevate your resume's impact and ATS compatibility.

How does Rezi tailor my resume to specific job descriptions?

Rezi uses a tool called the AI Keyword Targeting. This feature scans the job description to identify crucial keywords and naturally incorporates them into your resume, giving it the right focus without keyword stuffing.

What is the role of ATS (Applicant Tracking Systems) in the AI resume-building process?

ATS systems are software that many employers use to screen resumes. AI resume builders, like Rezi, are created to help you bypass these systems by ensuring your resume is ATS-friendly. ATS compatibility is a priority at Rezi to make sure your resume gets noticed by human eyes.

Can Rezi help with cover letters too?

Yes, it certainly can! Rezi creates highly personalized cover letters that match both your resume and the job description, boosting your application.

How can I ensure my AI-generated resume passes ATS scanning?

Stick with reputable AI resume builders, use clean and simple formatting, and ensure the right keywords are included. These steps help your resume glide through ATS scanning smoothly.

What should I do if my AI-generated resume feels too generic?

Ensure you provide enough personalized information about yourself to the AI tool. If it's still not right, explore a different AI tool until you get the customized feel you want.

Does Rezi offer industry-specific templates?

Rezi provides four base templates that can be extensively tailored. While some may work better for certain industries, these simple and timeless designs are created to fit a broad range of job positions.

Can I update my resume in Rezi as my career progresses?

Absolutely! With an active subscription, you can maintain multiple versions of your resume, including expanding on a "master" version to keep it up to date as your career evolves.

How secure is my personal information when using Rezi?

Your data is highly secure. We use encrypted connections, our platform has undergone professional security testing, and we adhere to strict data privacy regulations to protect your information.

What kinds of analytics or feedback does Rezi provide on my resume?

Rezi uses the "Rezi Score" system, assessing your resume against 23 criteria with actionable feedback. This includes formatting, keyword usage, phrasing, and alignment with best practices, ensuring your resume is in top shape.

Does Rezi provide support for users unfamiliar with resume-building technology?

Yes, we offer 24/7 support and human feedback on resumes, providing assistance to those new to resume-building tech.

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Administrative Assistant Resume Examples & Writing Guide

ATS resume templates for a modern resume

Standard Format

Simple Format

Basic Format

Minimalist Format

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