A two months notice resignation letter offers a generous window for the transition process. It reflects your commitment and respect for the team.
The extended period is more than enough to show you care about the company’s needs.
Writing this letter of resignation can be as much about expressing gratitude for the opportunities you’ve had as it is about opening the door to new possibilities. It’s your chance to leave on a high note and make a lasting impression on your employers.
Sample 2 Months Notice Resignation Letter
How to Write a 2 Months Notice Resignation Letter
Here’s a guide on how to write a considerate resignation letter with a two months notice:
- Include contact information. Begin your letter by adding your contact details into the header section.
- Greet the right person. Start your letter by addressing your supervisor or the person overseeing your employment. Include HR or the relevant department as per company policy.
- Make a clear opening statement. Begin with a straightforward resignation statement, such as “I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective two months from today’s date, [Resignation Date].”
- State a brief reason for your resignation. Emphasize future plans or personal reasons. Steer away from negative comments about your current role. For instance, “I have chosen to pursue opportunities more closely aligned with my career objectives.”
- Acknowledge your experience. Recognize the valuable knowledge and skills developed during your tenure.
- Show gratitude. Show your appreciation for the opportunities provided by the company, highlighting the positive experiences you had.
- Offer to assist in the transition. Offer to help with the transition, which could include training a successor, wrapping up projects, or documenting procedures.
- End with a formal closing. Give your best wishes to the company and your colleagues, followed by a traditional sign-off like “Sincerely” or “Best regards,” followed by your name.
Let’s go through each step below.
1. Include contact information
Start with personal background details at the top of the letter:
- Full Name
- Location
- Phone Number
- Email Address
- Date
- Company Name
This ensures that your letter is formally recognized and correctly filed.
2. Greet the right person
Begin with a formal greeting to your manager or supervisor using their last name:
- Dear Mr. Jones
- Dear Mrs. Hughes
- Dear Ms. Wanderwald
3. Make a clear opening statement
The opening paragraph is where you state your intent to resign along with your final day of work at the company.
Here are some examples:
- I am writing to announce my resignation. My last day of work will be at <date>.
- I am writing to notify you of my resignation, effective <date>.
- Please accept this letter as my formal resignation. The date of my departure will be on <date>.
You can also follow this up with a sentence that expresses a positive note about your time at the company.
4. State a brief reason for your resignation
Provide a general summary of the reason for your resignation. Here are some examples:
- I am resigning to explore new challenges and experiences.
- After careful consideration, I have decided to pursue another opportunity that aligns more strongly with my long-term aspirations.
- I am resigning to focus on my health and well-being.
No need to get into the specifics. Your employers and managers will understand.
5. Acknowledge your experience
Look back on your experiences with the company. Whether positive or negative, share your feedback professionally:
- If positive, mention what you appreciate most about your role or the company.
- If less than positive, offer a brief, constructive comment. Show willingness to discuss more in an exit interview.
6. Show gratitude
Thank the company for the time and experiences you shared with them. You can do one or more of the following:
- Thank the company for giving you the opportunity to work for them.
- Express gratitude to the entire team for a wonderful experience working together.
- Highlight aspects of your personal growth that you’re grateful to the company for.
7. Offer to assist in the transition
Show your cooperation and commitment to ensuring a smooth transition. A sentence such as, “I am committed to ensuring a smooth transition and am willing to assist in any way possible” works.
Encourage the company to contact you for any queries or concerns. You can also share your contact details once more to emphasize prompt communication.
8. End with a formal closing
Conclude with a professional closing:
- Yours sincerely
- Sincerely
- With gratitude
- Regards
How to Quit Your Job the Right Way With a 2 Months Notice Period
The best-case scenario is to leave your job gracefully and stay on good terms with the people you’ve worked with.
Even after your resignation, your former colleagues or managers could still offer valuable support by doing a few things:
- Leaving a good reference
- Writing you a recommendation letter
- Referring you to their network
- Reinforcing your professional reputation
How you approach your resignation can make or break your professional relationships and future references.
Complete any remaining projects to a high standard
Two months may give you all the time you need to bring even the most complex projects to fruition. This extended time frame allows you to finalize all ongoing tasks thoroughly and ensure any pending work is fully addressed.
Demonstrate your unwavering commitment to your role and the company by maintaining high standards of work until your last day. This is also an opportunity for you to overdeliver by not only completing projects to a higher standard, but by handing in everything the company would need for a seamless transition.
Communicate openly and transparently
Your extended notice clearly shows respect and consideration for your employer. In this period, maintain open and prompt communication with your manager. Respond swiftly to any requests and strive to meet all deadlines.
Highlight the positives
When communicating your resignation with managers, emphasize the good times and what you’ve learned. Reflect on the positive aspects and growth opportunities.
Dwelling on the negatives may affect your relationship with the organization. If you have any feedback you’d like to share, discuss it with your manager in a one-on-one meeting or during the exit interview.
How Long Should Your 2-Month Notice Resignation Letter Be?
A good benchmark is 2–3 paragraphs or 100–150 words. You can also write another short paragraph within the main body of your letter if you’d like to add more detail about your experience with the company.
Summary
Let’s recap on how to write a two months notice resignation letter:
- Add your contact details to the header section.
- Address your manager or supervisor using their last name.
- State your intent to resign.
- Mention your last day of work.
- Share your thoughts and feedback about your experience.
- Show appreciation.
- Express a willingness to help ease the transition.
- Conclude with a formal closing.
Follow all of these steps, and you’ll have a professional resignation letter that sets you up for leaving a lasting impression.
FAQs
Is giving a 2 months resignation notice normal?
A two months formal notice of resignation isn’t typical but it’s often appreciated and viewed as a gesture of goodwill. However, a two-month notice can be seen in specific contexts, such as senior-level positions, specialized roles, or industries where finding a replacement might take longer.
Are you legally allowed to give a 2 months resignation notice?
Most times, yes, you’re legally allowed to give a two-month resignation notice unless your employment contract specifies otherwise. You can double-check with your manager and review your work agreement as well as company policies to ensure compliance.
What is a 2 months notice resignation letter?
A two months notice resignation letter is a formal document that lets your employers know two months in advance about your intention to leave the company.
How do you survive a long 2 months notice period?
Think about your future plans and career aspirations to stay motivated. When asked about your future plans during the notice period, it’s advisable to share only what’s necessary. No need to go into full detail about everything. Otherwise, you may set yourself up for awkwardness during your remaining time at the company. Continue work as usual, and try not to share any more than you need to.
How do you explain yourself when giving a 2 months notice?
State a broad reason for your resignation clearly, whether it’s for personal growth, new opportunities, or life changes. Make it clear that the extended notice is intended to support a smooth transition. Express your willingness to help throughout the transition period and maintain a respectful, professional tone to not burn any bridges.
