Making the decision to resign can feel like taking a huge leap in your career journey. It’s a choice that propels your personal and professional growth.
Communicating your official departure might seem daunting. But it doesn’t have to be complicated. A straightforward message that implies a positive sentiment is more than enough for you to leave without burning any bridges.
Sample 15 Days Notice Period Resignation Letter
How to Write a 15 Days Notice Resignation Letter
Here's an overview of how to write a 15 days notice period resignation letter:
- Enter contact details. Add your contact information to the header section of your resignation letter.
- Address the right person. Greet your letter to your immediate supervisor or manager. Include HR or the relevant department if necessary.
- State your resignation. Begin with a straightforward statement, such as "I am writing to inform you of my resignation from my position as [Job Title] at [Company Name], effective [Date of 15 Days From Sending the Letter]."
- Express gratitude for the experience. Show that you’re grateful for the opportunity and skills gained or developed during your tenure. Mention specific positive experiences or learning opportunities.
- Thank your team and manager. Show appreciation directly to your company and the team you worked with.
- Offer transition assistance. Propose to help with the transition process, such as training a replacement, documenting your current projects, or finishing up specific tasks.
- End with a formal closing. Finish your letter with a standard sign-off like "Sincerely" or "Best regards."
Let’s dive a bit deeper below.
1. Enter your contact details
The header of every resignation letter should include your personal contact information:
- Full Name
- Location
- Phone Number
- Email Address
- Date
- Company Name
2. Address the right person
Begin with a formal greeting to your manager by addressing them using their last name:
- Dear Mr. Jones
- Dear Mrs. Hughes
- Dear Ms. Wanderwald
3. State your resignation
Make your intention of resigning from the company clear, along with the date of your final day.
Here are some ways to phrase this:
- I am writing to announce my resignation. My last day of work will be at <date>.
- It is with regret that I must inform you of my resignation. As per the contract, the date of my final day will be on <date>.
- Please accept this letter as my formal resignation, effective <date>.
Afterward, you can write a short sentence about your intentions with the company during the remainder of your time. For example, “I hope to be able to ease the transition over the next 15 days.”
4. Express gratitude for the experience
You can express your reason for leaving, but it’s not necessary. Another option is to focus on expressing any positive feelings or thoughts that you have about your experience with the company.
Here is an example: "I sincerely appreciate the skills and experiences I have gained at [Company Name]. My time here has been a valuable part of my career, and I am thankful for the opportunities and support provided."
5. Thank your team and manager
Express gratitude for your team and manager. You can also mention any highlights of your time with the company to emphasize your appreciation.
Here’s an example: "I am grateful for the collaborative environment and the professional development I experienced at [Company Name]. Working alongside such a dedicated team has been a highlight of my career. I am glad I had the opportunity to work with you."
6. Offer transition assistance
Encourage the company to reach out if they have questions or concerns. And, mention that you’re open to helping them out during the transition process in any way you can. Doing so will ensure you leave in the best possible terms.
Once you’ve offered transition assistance, send the company your best wishes. You can also focus on a few other things in your closing statement:
- Thank the company once more for giving you the opportunity to work for them.
- Share what you liked most about the company culture.
- Acknowledge your personal growth.
7. End with a formal closing
Conclude your letter with a professional sign-off:
- Yours sincerely
- Sincerely
- With gratitude
- Best regards
How to Quit Your Job the Right Way With a 15 Days Notice Period
The best-case scenario is to leave your job gracefully and stay on good terms with the people you’ve worked with.
Even after your resignation, your former colleagues or managers could still offer valuable support by doing a few things:
- Leaving a good reference
- Writing you a recommendation letter
- Referring you to their network
- Reinforcing your professional reputation
Resigning with dignity means ensuring a smooth transition period and maintaining professionalism, regardless of your role.
Fulfill your job responsibilities
Your last few days at the company will be some of the most important. What you do will leave a lasting impression. So, don’t kick your feet up and relax just yet because your team still needs you to do a few things:
- Finalize all pending tasks, such as completing projects or reports.
- Organize your workspace and files for the next person.
- Prepare detailed handover notes for your successor.
These actions demonstrate your dedication and respect for your current position and colleagues.
Communicate openly
Be straightforward when discussing your resignation with your manager. Keep to the facts and avoid overly casual or emotive language.
Recall the positives
Focus on the positive aspects of your time with the organization. What’s important during the resignation process is to maintain your professional integrity until the very end.
Any constructive feedback should be reserved for a formal meeting or exit interview.
Maintain professionalism
Your approach to resigning can significantly affect your professional relationships and potential future opportunities. Handle it as a professional and steer away from sharing overly personal information with colleagues.
How Long Should Your Resignation Letter Be?
About 2–3 paragraphs work. Or, 100–150 words. However, feel free to add another paragraph when you want to share suggestions or positive feedback. But overall, it doesn’t need to cover an entire page.
Summary
Let’s recap on how to write a 15 days notice period resignation letter:
- Begin with your contact details.
- Greet the right person (your manager or supervisor, in most cases).
- State your intent to resign.
- Mention your final day of work at the company.
- Show appreciation for the team and experiences gained.
- Express a willingness to help ease the transition.
- Use a professional closing.
Follow these steps to write your own letter of resignation or better yet, use our sample to get started.
FAQs
Can I give a 15 days notice period?
Yes, you can give a company a 15 days resignation notice period. This is acceptable. If 14 days is your standard notice period, your current employer may see the extra day as a gesture of goodwill.
Is it normal to resign effective immediately?
Resigning immediately is not typical. This only happens in urgent situations like when you’re facing health issues or an unethical work environment. If you’re resigning for personal reasons that aren’t urgent and it’s been outlined in your agreement that a two-week notice is required, it may cause legal ramifications.
